N8n Agency Pricing: What It Costs to Work With an n8n Partner

How n8n agency pricing works

When you work with an n8n agency, you’re not just buying “hours” in a tool. You’re buying:

• Expertise – people who’ve designed production workflows before, not first-time experiments
  
  
  

• Patterns – battle-tested ways to handle errors, monitoring, scaling, and change
  
  
  

• Outcomes – working automations your team can understand and extend
  
  
  

A few factors shape pricing more than anything else:

• How complex your processes are
  
  
  

• How many systems and APIs are involved
  
  
  

• How critical the workflows are (nice-to-have vs “if this fails, we’re in trouble”)
  
  
  

• Whether you want us to own the automation layer or co-build with your team
  
  
  

Most clients start with a light, structured audit or the $5k Automation Accelerator, then move to an ongoing automation team if the fit is right.

Our n8n consultants and workflow automation experts design everything so that you can scale from “a few workflows” to “automation as infrastructure” without throwing it all away and starting again.

Package 1 – Automation Starter Audit (Free)

A quick, structured way to understand where n8n can have the most impact.

Who it’s for

• Teams who know there’s automation potential, but aren’t sure where to start
  
  
  

• Companies with some scattered zaps/scripts and a feeling that it won’t scale
  
  
  

• Leaders who need a sanity check on whether n8n + an n8n agency is the right move
  
  
  

What’s included

In the free Automation Starter Audit, our n8n experts:

• Scan your current workflows and tools
  We look at the processes running across CRM, billing, support, internal tools and spreadsheets.
  
  
  

• Map automation opportunities
  We identify where n8n can remove the most manual work, errors and delays.
  
  
  

• Share n8n + AI workflow examples tailored to your stack
  Not generic templates – specific n8n workflow examples that match the tools and processes you already use.
  
  
  

• Outline a quick-win implementation plan (30–90 days)
  A small, prioritised list of workflows to tackle first, and what’s realistic by when.
  
  
  

What you walk away with

This isn’t a vague “exploratory call”. You leave with:

• A clear view of where n8n fits in your systems
  
  
  

• A shortlist of high-impact automations
  
  
  

• A sense of whether to continue with the Automation Accelerator or a different scope
  
  
  

Price: Free

Package 2 – Automation Accelerator ($5,000)

Go from “we have ideas” to “we have real n8n workflows in production” on a fixed budget.

Who it’s for

• Teams who want to see n8n working in their stack, not just in demos
  
  
  

• Companies that want to learn by doing, not fully outsource everything
  
  
  

• Leaders who want a clear, fixed price to get from zero to a small but solid automation system
  
  
  

What’s included

For $5,000 (fixed, all-in), our n8n agency delivers:

1. Automation workshop (half-day)
We run a focused session with the people who know your processes best (RevOps, Finance, CS, product, engineering):

• Map key flows (lead to cash, trial to paid, AP/AR, etc.)
  
  
  

• Prioritise use cases based on impact vs complexity
  
  
  

• Agree what “good” looks like for this first wave
  
  
  

2. Access to n8n experts throughout the engagement
You get a direct line to our n8n consultants:

• Slack channel for async questions and quick decisions
  
  
  

• Regular syncs to review designs, unblock decisions, and agree trade-offs
  
  
  

3. Up to 4 production-ready automations, built end-to-end

Typical examples (we’ll choose with you):

• Lead routing and enrichment across forms, ads and CRM
  
  
  

• Trial/onboarding workflows driven by product events
  
  
  

• AP intake and approvals, or AR reminders and collections
  
  
  

• Customer health / churn risk alerts combining multiple tools
  
  
  

• Internal ops workflows (IT requests, entitlement changes, internal notifications)
  
  
  

Each workflow is designed to be:

• Understandable (clear structure, naming, documentation)
  
  
  

• Robust (basic error handling and logging baked in)
  
  
  

• Extendable (easy to add steps and variations later)
  
  
  

4. Hands-on training by building real workflows together

Your team doesn’t just watch a demo. We:

• Walk through the design of each workflow in n8n
  
  
  

• Co-build parts with your team where it makes sense
  
  
  

• Show how to safely change and extend nodes, triggers and sub-workflows
  
  
  

5. Documentation and Loom walkthroughs

You get:

• Written documentation for each workflow (inputs, outputs, assumptions)
  
  
  

• Short Loom videos walking through the logic in plain English
  
  
  

• Pointers on how to add monitoring or expand into new areas

Outcomes

By the end of the Automation Accelerator, you have:

• 4 working n8n workflows in production, handling real work
  
  
  

• A shared playbook for how automation is designed in your company
  
  
  

• A team who are confident using n8n, not afraid of it
  
  
  

Price: $5,000 fixed scope

Package 3 – Ongoing Automation Team (from $10,000)

For companies where automation is now infrastructure, not a side project.

Who it’s for

• Businesses with multiple n8n workflows across teams (RevOps, Finance, IT, CS, Product)
  
  
  

• Organisations that want a fractional automation team, not just one-off projects
  
  
  

• Leaders who need someone to own the automation layer alongside internal stakeholders
  
  
  

What “from $10,000” usually includes

Every ongoing engagement is tailored, but a typical starting point covers:

• Dedicated n8n developers and n8n consultants
  A small, consistent pod who know your stack, your constraints and your goals.
  
  
  

• Continuous workflow builds and improvements
  New workflows each month, plus refactors and optimisations to existing ones.
  
  
  

• Proactive maintenance and incident support
  Handling failures, adapting to API changes, and keeping things running.
  
  
  

• Monitoring, observability and governance
  Setting up logging, alerts, access control and change management so automation remains safe as it grows.
  
  
  

• Roadmapping and prioritisation
  Regular planning sessions to decide what gets automated next, aligned with business priorities.
  
  
  

What we actually do month-to-month

Depending on your needs, our n8n automation agency might be:

• Adding new workflows as your product, GTM or finance processes evolve
  
  
  

• Replacing fragile zaps or scripts with n8n patterns that are easier to support
  
  
  

• Improving observability (logging, dashboards, alerts) for critical flows
  
  
  

• Integrating new tools into the existing automation system
  
  
  

• Supporting and mentoring your internal team as they start to build more themselves
  
  
  

Think of it as a fractional, specialised automation team that sits alongside your existing engineering and ops, not an “hours bundle” to burn down.

Starting price: from $10,000/month, scoped around your stack and goals.

What drives n8n agency cost up or down

A few honest cost drivers:

• Number of systems and APIs
  Connecting 3 tools is very different from orchestrating 12.
  
  
  

• Criticality and reliability
  A “nice-to-have” internal report doesn’t need the same level of resilience as revenue-impacting billing or lead routing.
  
  
  

• Data volume and complexity
  High-volume, multi-entity, multi-currency flows take more care than occasional, single-entity tasks.
  
  
  

• Security and compliance requirements
  Stricter controls, environments and approval processes add design and implementation time.
  
  
  

• Internal capacity and appetite to co-build
  If you want us to own everything, that’s a different shape from “we’ll build some, you build some under our guidance”.
  
  
  

We’ll usually shape scope around impact first, then cost – starting with workflows that pay for themselves quickly, then layering on more over time.

n8n workflow examples by budget band

To make this more concrete, here’s how n8n agency pricing roughly maps to outcomes.

With the $5k Automation Accelerator

You can typically expect:

• Up to 4 production n8n workflows, for example:
  
  
  

  • Lead capture → enrichment → routing to CRM + Slack alerts
    
    
    

  • Trial sign-ups → segmentation by behaviour → tailored onboarding emails
    
    
    

  • AP intake → coding suggestions → approval workflow → posting to the ledger
    
    
    

  • Customer health signals → Slack alerts + CRM updates
    
    
    

• A clear understanding of:
  
  
  

  • How n8n fits into your architecture
    
    
    

  • Which n8n workflow examples to prioritise next
    
    
    

  • How your team can safely adjust and extend what’s been built
    
    
    

With an ongoing automation team (from $10–15k/month)

You’re usually looking at:

• Dozens of workflows across functions (RevOps, finance, IT, product, CS)
  
  
  

• A single, coherent automation layer rather than scattered scripts and tools
  
  
  

• Regular cycles of:
  
  
  

  • New automations
    
    
    

  • Refactors and reliability improvements
    
    
    

  • Monitoring and incident management
    
    
    

  • Support for internal teams building on top
    
    
    

These examples are directional, not promises – the point is to help you see what’s realistic at different levels of investment.

Is an n8n agency worth it vs DIY?

You always have three options:

1. Ask your engineers to build custom integrations
   
   
   

   • Pros: tailored to your stack, full control.
     
     
     

   • Cons: diverts engineering from product work, creates bespoke code to maintain, bottlenecks every change through the dev team.
     
     
     

2. Let non-technical teams string together Zapier/Make + scripts
   
   
   

   • Pros: quick to start, low friction.
     
     
     

   • Cons: fragile at scale, hard to observe, often ends up as a maze nobody wants to own.
     
     
     

3. Work with a specialist n8n automation agency
   
   
   

   • Pros: reuses patterns that already work, designed for production, clear ownership and roadmap.
     
     
     

   • Cons: requires a budget and willingness to treat automation as part of your core infrastructure.
     
     
     

The question isn’t “can we hack this together ourselves?” – you probably can. The question is:

• What’s the total cost (time, risk, headspace) of doing that for the next 12–24 months?
  
  
  

• Where do you want your engineers and ops people focused?
  
  
  

For many teams, spending $5k–$10k+ on the right workflows is cheaper than continuing to bleed hours on brittle glue and manual processes.

FAQs about n8n agency pricing

Can we start small before committing to an ongoing engagement?

Yes. That’s exactly what the Automation Starter Audit and $5k Automation Accelerator are for. Most clients start there, then decide whether an ongoing automation team makes sense.

What if we already have some n8n workflows?

We’ll review what you have in the audit. In many cases we’ll adopt and harden existing workflows rather than rebuilding everything. Where something is too fragile or poorly designed, we’ll explain why a redesign is a better long-term bet.

Do you charge by the hour, by project, or on retainer?

• The Automation Starter Audit and Automation Accelerator are fixed-price packages.
  
  
  

• The ongoing automation team is usually a monthly retainer shaped around an agreed roadmap and capacity.
  
  
  

We avoid pure time-and-materials because it encourages the wrong behaviour on both sides.

Is tooling (hosting, n8n licences) included?

No. Our pricing covers services – strategy, design, build, training and support.

We’ll help you choose the right hosting and licensing model for n8n (self-hosted vs cloud, community vs enterprise), but those costs are billed directly between you and the vendor/cloud provider.

How long does it usually take to see value?

• From the Automation Accelerator, most teams see tangible value (real work moved into n8n workflows) within a few weeks of starting.
  
  
  

• For ongoing automation teams, we aim to deliver quick wins in the first month while laying foundations for more complex workflows over subsequent cycles.
  
  
  

How do you handle time zones and communication?

We work primarily async via Slack and shared docs, with regular video calls. In the early phases, we’ll agree a simple communication rhythm that works for your team and time zone.

Talk to us about your n8n project

If you want a clear answer to “how much does an n8n agency cost for our situation?”, the best next step is a short conversation.

On that call we will:

• Look at your current stack and the key processes between tools
  
  
  

• Recommend a starting point (free audit, $5k Accelerator, or custom scope)
  
  
  

• Outline which n8n workflows are likely to deliver the fastest ROI
  
  
  

• Explain how we’d work with your team in practice
  
  
  

If you’d like more context on how we think about automation and the kind of systems we build, you can also learn more about our n8n agency on the /n8n-agency page.

When you’re ready, get in touch and we’ll help you figure out the simplest, highest-impact way to get started.