N8n Workflow Examples for Finance Teams

Top workflow categories for finance teams

Here are the areas where finance workflow automation using n8n tends to deliver the most impact.

Accounts payable (AP) and approvals

Automating intake, coding suggestions, and approvals reduces manual data entry and makes it clear where cash is about to go. Better AP workflows mean fewer errors, more timely postings, and cleaner visibility over liabilities – directly affecting cash forecasting and supplier relationships.

Accounts receivable (AR) and collections

AR automation supports consistent reminders and escalation, without the team living in spreadsheets. This improves cash flow visibility, reduces days sales outstanding (DSO), and cuts write-offs from invoices that “fell through the cracks.”

Bank feeds and reconciliations

For many teams, reconciliations are still a manual, time-boxed slog. Automating parts of classification and matching with n8n shifts effort from routine transactions to genuine exceptions, shortening time-to-close.

Revenue and subscription/billing sync

SaaS and recurring revenue businesses often run a separate subscription system (Stripe, Chargebee, Recurly, etc.) alongside the GL. Keeping these in sync – including upgrades, downgrades, refunds, and credits – is essential for accurate revenue recognition and forecasting.

Reporting and close process automation

Month-end and year-end involve a predictable set of tasks: pulling data, checking balances, preparing journals, reconciling key accounts, and producing packs. Orchestrating these via workflows can reduce time-to-close and cut errors.

Compliance, controls, and audit trails

Approvals, changes to key records, and control checks need to be documented. n8n can help automatically collect evidence, store supporting documents, and log who approved what, when – reducing audit pain later.

The examples below sit inside these categories.

Example workflow #1 – AP intake and approvals

Problem

Invoices arrive as PDFs in shared inboxes, through supplier portals, or attached to tickets. AP staff manually key details into the accounting system, tag the right cost centre, and then chase approvals via email or Slack. There’s no standard approval path, no consolidated audit trail, and limited visibility over where invoices are stuck.

Workflow (how n8n helps)

A typical n8n workflow our n8n consultants design for AP looks like:

1. Capture invoices from all channels
   
   
   

   • Watch a shared AP inbox for new emails with attachments
     
     
     

   • Pull invoices from specific folders (e.g. “To process”) or document tools
     
     
     

   • Optionally ingest files uploaded via an internal form or portal
     
     
     

2. Extract key data (optional but powerful)
   
   
   

   • Send the document to OCR or extraction tooling to capture vendor, amount, dates, and line items
     
     
     

   • Apply rules to propose GL accounts, tax codes, cost centres, and entities based on vendor and patterns
     
     
     

   • Flag anything unusual (e.g. new vendor, out-of-range amount) for extra review
     
     
     

3. Create draft bills in the accounting platform
   
   
   

   • Use n8n to create draft bills with the extracted data and proposed coding
     
     
     

   • Attach the original document and any notes
     
     
     

4. Trigger structured approvals
   
   
   

   • Route approval requests via Slack or email with clear actions: approve, reject, reassign, or comment
     
     
     

   • Use dynamic approver logic (amount thresholds, department owners, project managers)
     
     
     

   • Log every approval action with timestamp and user
     
     

5. Write back final approvals and coding
   
   
   

   • Once fully approved, mark the bill as authorised in the accounting system
     
     
     

   • Apply any coding changes made during the process
     
     
     

   • Store a consolidated audit trail (e.g. in a data store, doc, or ticketing system)
     
     
     

Result

• Less manual data entry and re-keying
  
  
  

• Faster, more predictable approvals
  
  
  

• A clean audit trail of who approved what, when, and on what basis
  
  
  

• Better visibility over upcoming payables and commitments
  
  
  

Example workflow #2 – AR reminders and collections

Problem

Collections relies on a mix of ad hoc reports, spreadsheets, and individual efforts. Overdue invoices are sometimes chased aggressively, sometimes not at all. Nobody has a consistently updated view of expected cash collections, and manual work scales linearly with the number of customers.

Workflow

An n8n workflow for AR reminders and collections typically:

1. Pull open invoices and due dates
   
   
   

   • Connect to the accounting system or billing platform
     
     
     

   • Fetch all open invoices, due dates, and customer details
     
     
     

   • Optionally enrich with risk or segment data (e.g. key accounts, high-risk, subscription vs one-off)
     
     
     

2. Segment and prioritise
   
   
   

   • Group invoices by age (e.g. upcoming, 0–30, 31–60, 61–90, >90 days overdue)
     
     
     

   • Identify special cases (e.g. payment plans, disputes, customers under review)
     
     
     

   • Decide the messaging and cadence based on segment
     
     
     

3. Trigger reminder sequences
   
   
   

   • Send polite reminders before due date and shortly after
     
     
     

   • Escalate wording and include account owner as age increases
     
     
     

   • For key accounts, notify AM/CSMs instead of sending automated messages
     
     
     

4. Notify internal owners
   
   
   

   • Alert account owners or finance when invoices pass specific thresholds (e.g. >30 or >60 days)
     
     
     

   • Summarise overdue status by owner, customer, or segment
     
     
     

5. Log statuses back into systems
   
   
   

   • Update notes or flags on customer or invoice records in the accounting system or CRM
     
     
     

   • Record when reminders were sent and any replies or disputes logged via other tools
     
     
     

Result

• More consistent, repeatable collections processes
  
  
  

• Reduced manual checking and spreadsheet maintenance
  
  
  

• Improved cash flow and fewer surprises on overdue balances
  
  
  

• Clearer visibility for management on where collections stand
  
  
  

  
  

Example workflow #3 – Bank feed and reconciliation support

Problem

Bank feeds are incomplete, delayed, or hard to reconcile for certain accounts (e.g. platform payouts, payment processors, multi-currency accounts). Finance teams spend hours matching transactions manually, especially where multiple small payouts relate to many invoices or where fees and FX are involved.

Workflow

Our workflow automation experts usually design reconciliation support like this:

1. Pull bank transactions
   
   
   

   • Connect to bank APIs or import CSV exports on a schedule
     
     
     

   • Normalise transaction data (dates, descriptions, amounts, currencies)
     
     
     

2. Classify and pre-code known transactions
   
   
   

   • Apply rule-based logic to identify recurring vendors, subscriptions, and patterns
     
     
     

   • Propose GL accounts and tax treatments based on vendor and metadata
     
     
     

   • Flag unusual or high-value items for special review
     
     
     

3. Match against existing records
   
   
   

   • Match payments against open invoices or customer balances
     
     
     

   • Match payouts from platforms (e.g. PSPs, marketplaces) against internal sales or settlement reports
     
     
     

   • Handle fees and FX differences, creating suggested journal entries where needed
     
     
     

4. Push suggested matches into the accounting tool
   
   
   

   • Create or update transactions with proposed coding and links
     
     
     

   • Use separate statuses for “auto-cleared” vs “needs review”
     
     
     

5. Raise exceptions into a review queue
   
   
   

   • Post unmatched or suspicious items to a Slack channel, internal tool, or dedicated “to review” list
     
     
     

   • Allow the team to classify and resolve exceptions, with n8n applying those decisions going forward
     
     
     

Result

• Faster, more accurate reconciliations
  
  
  

• Finance teams focusing on exceptions rather than routine patterns
  
  
  

• Less time lost to manual matching and more confidence in bank balances
  
  
  

Additional examples (shorter)

Here are some other accounting automation workflows that finance teams commonly build with our n8n developers.

Revenue and subscription sync

Sync subscription and billing events from systems like Stripe, Chargebee, or Recurly into the accounting system and CRM. Handle new subscriptions, upgrades, downgrades, refunds, and credits with appropriate postings. This supports accurate revenue reporting and a clear view of ARR/MRR across systems.

Month-end close automation

Orchestrate monthly close tasks as workflows: trigger reconciliations, pull trial balances and key reports, create checklists for accruals and prepayments, and notify owners when tasks are due or overdue. Use n8n to gather data into a close pack or folder that’s ready for review.

FX and multi-entity reporting

Fetch FX rates from trusted sources, normalise data across entities and currencies, and generate summary reports or journal templates. This is particularly helpful where groups operate in multiple currencies and need consistent group-level numbers.

Compliance and audit packs

Automatically collect and store supporting documents, approvals, and logs in a standard structure (per period, per process). For example, archive all AP approvals, bank reconciliation evidence, and key control checks in a way that’s easy to hand to auditors without a scramble.

Each example is small on its own. The value compounds when these workflows coordinate with each other – and with the way your team already works.

How we design reliable workflow systems (not just clever hacks)

It’s easy for finance automation to start as a few “clever” scripts, zaps, or scenarios owned by one person. That’s fine until they leave, something breaks, or an auditor starts asking detailed questions.

Our approach as an n8n agency is to design finance-grade systems, not just automations.

Start from finance processes, not tools

We begin with standard processes – procure-to-pay, order-to-cash, record-to-report – and map where data moves, who owns each step, and what controls apply. n8n is then used to support and strengthen those processes, not reinvent them.

Use clear standards for structure and documentation

Our n8n experts:

• Organise workflows by process and entity
  
  
  

• Name workflows, nodes, and variables consistently
  
  
  

• Document inputs, outputs, and assumptions in plain language
  
  
  

This makes it possible for both finance and engineering to understand what a workflow does, which reduces key-person risk.

Build reusable sub-workflows

Common patterns – posting journals, sending approvals, logging to a data store, sending notifications – are wrapped into reusable sub-workflows. This keeps core logic consistent and reduces errors when things change.

Add explicit error handling, monitoring, and alerts

For workflows that touch the GL, cash, or compliance, our n8n consultants:

• Handle predictable error conditions (API failures, missing data, timeouts)
  
  
  

• Log failures and unusual events in a structured way
  
  
  

• Configure alerts and dashboards so issues are found and fixed quickly
  
  
  

That’s the gap between “automation” and production-grade finance workflow automation.

When to bring in workflow automation experts

For many teams, DIY solutions and internal scripts have already delivered some value. The point to bring in workflow automation experts is when:

• You’re managing multiple entities, banks, or billing systems and gluing them together by hand
  
  
  

• Critical processes depend on a couple of people’s spreadsheets, zaps, or homegrown scripts
  
  
  

• The month-end close is slow, fragile, and stressful, and confidence in the numbers arrives late
  
  
  

• Audit prep or compliance evidence gathering consumes weeks each year
  
  
  

• You know you need a more structured automation layer like n8n but don’t have the bandwidth or in-house experience to design it properly
  
  
  

At that point, using an experienced n8n automation agency is less about outsourcing and more about de-risking and accelerating work you already know you have to do.

Why work with an n8n agency for finance automation

From our side, designing n8n workflows for finance teams usually involves three things.

Experience with finance and operations

We’ve worked on AP, AR, revenue, reporting, and multi-entity workflows. We understand close calendars, materiality, approvals, and audit requirements. That experience shapes how we design automations and where we add controls.

Ability to bridge finance and technical teams

Our n8n consultants can talk comfortably with Finance Directors and Controllers as well as with engineers and data teams. That’s important when workflows need secure access to systems, robust error handling, and alignment with existing IT policies.

Long-term partnership, not just a one-off build

Some clients want to build a foundation and then take over. Others prefer an ongoing relationship where our n8n experts:

• Add new workflows as processes evolve
  
  
  

• Optimise existing automations based on feedback
  
  
  

• Support finance through crunch periods like year-end or audits
  
  
  

In all cases, the goal is the same: automation that reduces manual work and risk, without turning into a black box.

Book a finance workflow design session

If you’re looking at n8n workflows for finance teams and recognising your own processes in these examples, the next step is simple.

A finance workflow design session typically covers:

• Your current finance and accounting stack
  
  
  

• The most painful manual processes (AP/AR, close, reporting, audit)
  
  
  

• A short, prioritised list of high-impact n8n workflows tailored to your team
  
  
  

• How a phased, low-risk rollout could look