Agency of the Year

5.0

Enterprise Agency

Retail Approval Automation

Simplify retail approvals across stores, inventory, and vendor contracts. Improve compliance, reduce delays, and enhance operational agility.

Agency of the Year

5.0

Enterprise Agency

8 founders booked a call this week

We’ve created products featured in

2x Cheaper

10x Faster

200+ Products Launched

100% 5* reviews on Clutch

Our Services

Fast Retail Approvals

Automate vendor sign-offs, store-level authorizations, and promotional approvals for consistent execution.

Manual and Fragmented Approval Processes

Retail workflows often rely on manual approvals spread across emails, spreadsheets, and legacy systems, causing significant delays and errors. This fragmentation results in lost documents, duplicated efforts, and inconsistent decision standards. Current generic tools fail to address the complex multi-tiered approval needs unique to retail, such as vendor contracts, pricing changes, and promotional campaigns. The lack of automation wastes valuable time and increases operational costs, directly impacting time-to-market and customer satisfaction.

Inefficient Inventory and Vendor Management Approvals

Inventory restocking and vendor onboarding require multiple approvals from purchasing, finance, and compliance teams, traditionally handled through slow, paper-based or email systems. This inefficiency causes stockouts or overstock, impacting sales and cash flow. Current tools do not provide real-time transparency or escalation paths, leading to missed deadlines and increased waste. Retailers face challenges balancing speed with accuracy, risking lost revenue and strained supplier relationships.

Policy-Enforced Approvals

Retailers operate under strict regulatory frameworks including consumer protection, data privacy, and supplier compliance. Manual workflows increase the risk of non-compliance due to missing audit trails, inconsistent approvals, and lack of visibility. Existing tools rarely integrate compliance checkpoints or automate documentation, exposing retailers to fines and reputational damage. This gap necessitates a solution that enforces policy adherence while enabling agile operational workflows.

Approval Insights

Decision-makers in retail often lack timely insights into approval statuses, causing bottlenecks and reactive management. Traditional systems do not provide dashboards or automated alerts tailored to retail KPIs, making it difficult to track workflow performance or identify blockers proactively. This opacity hampers strategic planning and continuous improvement efforts, resulting in lost opportunities and operational inefficiencies.

Flexible Workflow Customization

Retail environments are dynamic, with seasonal peaks, multiple product lines, and geographically dispersed teams requiring flexible workflows. Many existing approval tools are rigid, forcing retailers to adapt their processes to software limitations rather than the other way around. This lack of customization leads to workarounds, increased training costs, and limited adoption, preventing retailers from scaling efficiently or innovating their operations.

Ready to replace chaos with clockwork?

See How We Work

Custom internal tools & lightweight SaaS products

that actually fit your business

How We Automate

Unified Retail Workflow

Integrates POS, ERP, and CRM systems to streamline approvals and reduce manual handoffs.

Automated Vendor Onboarding

Previously, vendor onboarding involved manual document exchanges, multiple email threads, and untracked approvals leading to delays of up to 4 weeks. Automating this workflow centralizes documents, enforces compliance checks, and routes approvals automatically to relevant departments. Retailers see onboarding time reduced by up to 60%, enabling faster product launches and improved supplier collaboration. The system also maintains a comprehensive audit trail, reducing compliance risks and manual follow-ups.

Streamlined Inventory Replenishment Approvals

Inventory approvals were traditionally slow due to fragmented communication between store managers, purchasing, and finance, causing stock imbalances. Automation introduces rule-based triggers and real-time status updates that accelerate approval cycles by 50%. Retailers benefit from reduced stockouts and excess inventory, optimizing working capital and improving customer satisfaction. Automated escalation paths ensure critical approvals are never delayed, enhancing operational resilience.

Promotional Campaign Approval Workflow

Before automation, promotional campaigns required manual sign-offs from marketing, legal, and finance, often resulting in misaligned schedules and compliance oversights. Implementing an approval workflow system standardizes review steps, automates notifications, and enforces compliance checkpoints. Campaign launch times improve by 35%, with fewer errors and better cross-team collaboration. This efficiency drives increased sales and market responsiveness during key retail periods.

Centralized Compliance Documentation

Retailers struggled to maintain consistent documentation for audits, often relying on disparate storage and manual tracking. Automated workflows centralize all compliance documents and approvals, ensuring every action is logged and easily retrievable. This reduces audit preparation time by 40% and minimizes the risk of non-compliance penalties. The system enforces policy adherence automatically, providing peace of mind to compliance officers and executives alike.

AI-powered

Smart Retail Decisions

AI identifies bottlenecks, flags exceptions, and accelerates approvals across multiple locations.

Intelligent Approval Routing

AI algorithms analyze historical approval patterns and dynamically route requests to the most appropriate approvers, reducing manual intervention. This integration accelerates decision-making by up to 30%, minimizes bottlenecks, and adapts to organizational changes without manual reconfiguration. Retail teams experience smoother workflows and improved throughput, directly impacting operational efficiency and agility.

Automated Compliance Verification

AI-powered compliance checks automatically validate approvals against regulatory requirements and internal policies before final sign-off. This reduces human error and ensures consistent adherence to standards, cutting compliance-related incidents by 25%. Integration with document management systems enables seamless audit readiness and real-time risk alerts for retail operations.

Predictive Bottleneck Detection

Machine learning models monitor workflow data to predict where delays or bottlenecks might occur in approval processes. Early warnings allow managers to proactively intervene, improving on-time approval rates by 20%. This feature integrates with dashboard tools to provide actionable insights tailored to retail KPIs, enhancing continuous process optimization.

Natural Language Processing for Request Summarization

NLP capabilities automatically summarize lengthy approval requests and highlight key information for faster review. This reduces approver cognitive load and accelerates decision-making by 15%. Integration with communication platforms ensures summaries are accessible within familiar tools, boosting adoption and reducing training overhead.

Success Stories

See How Our Custom Tools Run Real Businesses

200+ Launches. 5-Star Results. Countless hours saved for teams.

Bellmade

Legacy App Rebuilt

12h/week

Revenue Lift

+20%

A redesigned tool with clean UX saves the founder's time and earns more.

Clean UX Design

Freeholder

Platform Migration

Project Time

8 weeks

Time Saved

10h/week

From spreadsheet chaos to one clean platform. Thanks to a custom tool that was tailor-made for their workflow.

Spreadsheet to Platform

Bunker Ex

Task Automation

Delivery Time

1 Month

Time Saved

10h/week

A custom-built mobile app ended support calls and gave clients real-time status updates.

Mobile App + Real-time Updates