Agency of the Year

5.0

Enterprise Agency

Smart Enrollment & Subscription Management

Automate student enrollments, renewals, and institutional accounts with scalable subscription management built for education systems.

Agency of the Year

5.0

Enterprise Agency

8 founders booked a call this week

We’ve created products featured in

2x Cheaper

10x Faster

200+ Products Launched

100% 5* reviews on Clutch

Our Services

Simplified Enrollment Systems

Connect admissions, payments, and renewals with centralized account management.

Manual Enrollment and Subscription Errors

Educational institutions often rely on manual processes for managing student enrollments and subscription renewals, leading to frequent data entry errors and inconsistencies. This results in delayed access to resources, billing mistakes, and frustrated users. Current legacy tools lack automation and integration, causing repetitive administrative overhead and reducing operational efficiency. The absence of real-time validation increases the risk of compliance breaches, especially regarding student data privacy and payment regulations. Without streamlined workflows, institutions face increased operational costs and diminished student satisfaction, hindering their ability to scale effectively in a competitive education landscape.

Inefficient Billing and Payment Reconciliation

Billing cycles in education are complex due to varied subscription plans, scholarships, and financial aid considerations. Manual reconciliation of payments creates delays and errors, often resulting in revenue leakage and increased disputes. Existing systems fail to provide transparent, real-time billing insights, forcing finance teams to spend excessive time on corrections and follow-ups. This inefficiency obstructs cash flow forecasting and compromises the institution's financial health. Moreover, inconsistent billing practices negatively impact student trust and retention, especially when payment plans are unclear or mismanaged.

Education Data Compliance

Education providers must comply with stringent regulations including FERPA, GDPR, and PCI-DSS for student data and payment security. Manual workflows and fragmented systems increase the risk of non-compliance and data breaches. Current tools rarely offer integrated compliance monitoring or audit trails, resulting in costly penalties and reputational damage. The complexity of managing consent, data access, and subscription terms across multiple jurisdictions further complicates compliance efforts. Without automation, institutions struggle to maintain up-to-date policies and respond promptly to regulatory changes, exposing them to significant legal and operational risks.

Scalable Education Management

As educational institutions grow, their subscription and account management needs become increasingly complex. Legacy systems and manual processes cannot scale efficiently to handle growing student populations, multiple programs, or diverse subscription models. This results in bottlenecks, delayed onboarding, and inconsistent user experiences. The inability to automate renewals, upgrades, and cancellations leads to lost revenue opportunities and increased churn. Institutions require flexible, scalable solutions that adapt dynamically to evolving educational offerings without incurring prohibitive operational costs or technical debt.

Unified Education Management

Subscription and account data often reside in siloed systems such as LMS, CRM, and finance platforms, causing inconsistent records and reporting challenges. This fragmentation leads to inaccurate billing, delayed support responses, and ineffective communication with students and staff. Current tools rarely provide unified dashboards or self-service portals, forcing users to navigate multiple interfaces. The resulting poor user experience diminishes student engagement and satisfaction, hindering retention and institutional reputation. Educational institutions need integrated subscription management that centralizes data and simplifies interactions across all stakeholders.

Ready to replace chaos with clockwork?

See How We Work

Custom internal tools & lightweight SaaS products

that actually fit your business

How We Automate

Automation Across Institutions

Auto-renew student access, update profiles, and sync data between departments.

Automated Enrollment and Subscription Lifecycle

Before automation, enrollment and subscription renewals were manually processed, causing delays and frequent errors that disrupted student access to learning materials. After implementing automated subscription lifecycle management, institutions can onboard students instantly, trigger renewal notifications, and manage upgrades or cancellations without human intervention. This reduces manual workload by over 70% and improves student satisfaction through timely access and transparent communication. Automation also enforces data validation and compliance checks, ensuring accuracy and regulatory adherence throughout the subscription lifecycle, ultimately enhancing operational agility and scalability.

Streamlined Billing and Payment Reconciliation

Previously, billing reconciliation required manual matching of payments against invoices, leading to errors and delayed revenue recognition. Post-implementation, the system automatically reconciles payments, applies scholarships or discounts, and updates account statuses in real time. This reduces billing disputes by 65% and accelerates cash flow visibility for finance teams. Automated alerts for failed payments and subscription expirations improve collection rates and reduce administrative overhead. The integration of flexible payment plans accommodates diverse student financial situations, enhancing affordability and retention.

Integrated Compliance Automation

Before integration, compliance management was fragmented across departments, increasing risks of data breaches and regulatory fines. Our solution embeds compliance checks within subscription and account workflows, providing automated audit trails, consent management, and data access controls. Institutions gain real-time visibility into compliance status and can generate reports effortlessly for regulators. This reduces compliance-related incidents by 80% and lowers audit preparation time by 50%. The automated enforcement of data privacy policies ensures that student information is protected consistently across all subscription interactions.

Scalable Account Provisioning and Management

Manual account setup and management limited institutional capacity to onboard large student cohorts quickly, causing bottlenecks and inconsistent access rights. With our scalable solution, account provisioning is automated based on subscription type, program enrollment, and role-based permissions. Institutions can handle exponential growth without increasing staff workload. This automation reduces onboarding time by 60% and supports complex subscription models including multi-tiered access and bundled services. The system dynamically adjusts accounts as subscriptions change, ensuring seamless continuity and reducing churn.

AI-powered

AI Enrollment Optimization

Forecast student engagement and retention with data-driven automation.

AI-Driven Predictive Subscription Analytics

Our AI models analyze historical subscription data to predict student churn, renewal likelihood, and optimal pricing strategies. Integrated seamlessly into workflows, this feature enables proactive engagement and personalized offers, boosting retention by up to 25%. Institutions gain data-driven insights to optimize resource allocation and marketing spend, improving financial outcomes while enhancing student satisfaction.

Intelligent Automated Support Chatbot

An AI-powered chatbot handles common subscription inquiries and account management tasks 24/7, reducing support response times by 70%. The bot integrates with backend systems to provide real-time updates on billing, renewals, and access rights, freeing human agents for complex issues and improving overall user experience.

AI-Powered Compliance Monitoring

Leveraging natural language processing, this feature continuously scans subscription documents and communications to detect compliance risks and anomalies. It automates audit preparation and flags potential breaches early, reducing regulatory fines and ensuring ongoing adherence to education-specific data protection laws.

Smart Workflow Orchestration

AI optimizes subscription and account management workflows by dynamically prioritizing tasks and automating routine decisions. This reduces manual interventions by 60% and accelerates processing times, ensuring institutions meet peak enrollment demands without sacrificing accuracy or compliance.

Success Stories

See How Our Custom Tools Run Real Businesses

200+ Launches. 5-Star Results. Countless hours saved for teams.

Bellmade

Legacy App Rebuilt

12h/week

Revenue Lift

+20%

A redesigned tool with clean UX saves the founder's time and earns more.

Clean UX Design

Freeholder

Platform Migration

Project Time

8 weeks

Time Saved

10h/week

From spreadsheet chaos to one clean platform. Thanks to a custom tool that was tailor-made for their workflow.

Spreadsheet to Platform

Bunker Ex

Task Automation

Delivery Time

1 Month

Time Saved

10h/week

A custom-built mobile app ended support calls and gave clients real-time status updates.

Mobile App + Real-time Updates