Agency of the Year

5.0

Enterprise Agency

Automate Order-to-Cash for Manufacturing Operations

Eliminate manual invoicing and reconciliation errors with AI-driven automation that connects directly to ERP and production systems.

Agency of the Year

5.0

Enterprise Agency

8 founders booked a call this week

We’ve created products featured in

2x Cheaper

10x Faster

200+ Products Launched

100% 5* reviews on Clutch

Our Services

Smart Order & Invoice Management

Integrated billing connected to supply chain and production data.

Manual Invoice Processing

Manufacturing companies often rely on manual invoice handling, leading to increased processing times and high error rates. Paper invoices or disconnected spreadsheets create bottlenecks and cause delays in approvals and payments. This manual workflow wastes valuable resources and increases the risk of lost or duplicated invoices. Current ERP or accounting tools frequently lack the automation depth required, forcing teams into reactive troubleshooting rather than proactive management. The resulting inefficiencies translate to delayed revenue recognition and strained supplier relationships, severely impacting cash flow and operational agility.

Compliance and Regulatory Risks

Manufacturers face complex regulatory environments with frequent audits and strict tax compliance requirements. Manual billing processes increase the risk of missing mandatory fields, incorrect tax calculations, or failure to meet local electronic invoicing standards. Existing generic billing tools often lack industry-specific compliance features, exposing organizations to penalties and reputational damage. The inability to maintain an audit-ready trail or automate compliance validations leads to costly remediation efforts and slows down financial closing cycles, further complicating the manufacturing finance workflow.

Smart Invoice Reconciliation for Manufacturing Workflows

Inefficient billing workflows cause significant delays in payment cycles, which can stretch up to 60 days or more in manufacturing. Manual reconciliation of purchase orders, delivery confirmations, and invoices creates disputes and slows approvals. Without automation, finance teams spend excessive time chasing payments and resolving discrepancies. This cash flow lag restricts reinvestment capacity and operational scalability. Traditional billing systems often lack real-time status tracking and automated reminders, making it difficult to proactively manage receivables and maintain healthy supplier relations.

Integrated Manufacturing Finance

Manufacturing enterprises typically operate multiple legacy systems for ERP, CRM, and accounting, resulting in fragmented billing data. Disconnected systems force manual data entry and reconciliation, increasing error rates and reducing visibility into financial performance. Current tools rarely offer seamless integration across production, inventory, and finance, limiting the ability to generate accurate invoices promptly. This siloed data environment hinders decision-making and obstructs the automation of end-to-end billing workflows, resulting in wasted time and lost revenue opportunities.

Manufacturing (Billing Disputes)

Billing disputes and exceptions are common in manufacturing due to complex contracts, variable pricing, and shipment inconsistencies. Manual handling of disputes leads to prolonged resolution times and increased administrative overhead. Existing invoicing tools often provide limited support for exception workflows or audit trails, causing repeated errors and customer dissatisfaction. Without automated alerts and streamlined communication channels, finance teams struggle to identify root causes quickly and prevent recurring issues, negatively impacting supplier and customer relationships.

Ready to replace chaos with clockwork?

See How We Work

Custom internal tools & lightweight SaaS products

that actually fit your business

How We Automate

How We Automate Manufacturing Billing

We link orders, shipments, and payments in real time to ensure accurate invoicing and faster collections.

Automated Invoice Generation

Previously, manufacturing teams created invoices manually, often re-entering data from multiple sources, which caused delays and errors. With automation, invoice generation is triggered directly from production and delivery data, ensuring accuracy and consistency. This reduces processing time by up to 60% and nearly eliminates human errors. Automated workflows validate data against contracts and pricing rules before invoice creation, accelerating approvals and improving cash flow. This shift allows finance teams to focus on strategic tasks instead of repetitive data entry, boosting overall productivity and operational efficiency.

Compliance Automation

Manual compliance checks were time-consuming and prone to oversight, exposing manufacturers to audit risks. Automation embeds regulatory rules and tax codes relevant to manufacturing billing directly into the invoicing process. The system performs real-time validations for mandatory fields, tax rates, and electronic invoicing standards, ensuring compliance before invoices are dispatched. This reduces penalties and accelerates audit readiness. Compliance automation has been proven to cut validation times by 70%, ensuring manufacturers meet evolving regulatory requirements seamlessly and maintain operational continuity.

Manufacturing (Faster Payments)

Before automation, payment cycles were extended due to manual reconciliations and delayed invoice dispatch. Automating invoice delivery and integrating with payment gateways accelerates the entire cycle, enabling early payment discounts and improved cash flow. Automated reminders and real-time status tracking reduce disputes and ensure faster approvals. Manufacturers adopting this workflow report a reduction in Days Sales Outstanding (DSO) by up to 40%, enhancing liquidity and enabling better financial planning. This also strengthens supplier relationships through timely settlements.

Manufacturing (ERP Integration)

Manufacturing billing previously suffered from siloed data requiring manual reconciliation across ERP, inventory, and finance systems. Automation synchronizes data in real-time, creating a unified billing ecosystem. This integration eliminates duplicate entries, reduces errors, and provides end-to-end visibility of the billing lifecycle. It enables dynamic invoice adjustments based on production changes or shipment variances. Companies implementing integrated synchronization have seen up to 50% reduction in billing disputes and improved financial reporting accuracy, enabling faster decision-making and enhanced operational control.

AI-powered

AI-Powered Cost Accuracy

Machine learning detects inconsistencies and improves pricing and margin control.

Intelligent Data Extraction

Our solution uses AI-driven OCR and NLP technologies to automatically extract invoice data from scanned documents and emails, reducing manual input errors. This integration seamlessly connects with manufacturing ERP systems to verify extracted data against purchase orders and delivery notes, ensuring accuracy. The impact is measurable with up to 90% reduction in manual data entry time and improved invoice processing speed, enabling finance teams to focus on higher-value activities and reducing operational costs.

Predictive Dispute Detection

Leveraging machine learning, the platform predicts potential billing disputes by analyzing historical patterns and anomalies in invoice data. It flags high-risk invoices before dispatch, allowing proactive interventions. Integration with CRM and customer support systems enables coordinated dispute prevention strategies. This AI feature reduces dispute rates by up to 30%, accelerates resolution times, and enhances supplier relationships by minimizing friction in the billing process.

Dynamic Pricing and Contract Validation

AI models analyze complex manufacturing contracts and pricing structures to automatically validate invoice line items against agreed terms. This reduces human errors related to discounts, volume pricing, or service-level agreements. The system integrates with contract management platforms and ERP to maintain up-to-date pricing rules. The result is a 25% decrease in billing errors and faster invoice approvals, improving revenue assurance and compliance adherence.

Automated Payment Forecasting

Using historical payment data and external economic indicators, AI forecasts invoice payment behaviors and cash flow timing. This insight integrates with financial planning tools to optimize working capital management. Manufacturers benefit from up to 20% improved accuracy in cash flow predictions, enabling better budgeting and investment decisions. This feature enhances financial resilience and supports strategic growth initiatives by providing reliable payment forecasts.

Success Stories

See How Our Custom Tools Run Real Businesses

200+ Launches. 5-Star Results. Countless hours saved for teams.

Bellmade

Legacy App Rebuilt

12h/week

Revenue Lift

+20%

A redesigned tool with clean UX saves the founder's time and earns more.

Clean UX Design

Freeholder

Platform Migration

Project Time

8 weeks

Time Saved

10h/week

From spreadsheet chaos to one clean platform. Thanks to a custom tool that was tailor-made for their workflow.

Spreadsheet to Platform

Bunker Ex

Task Automation

Delivery Time

1 Month

Time Saved

10h/week

A custom-built mobile app ended support calls and gave clients real-time status updates.

Mobile App + Real-time Updates